Guidelines for Authors

Contact one of the following people of the Editorial Board if you wish to submit an article for a future Journal issue:

Justus (Gus) Knierim, Dr. Gray Scrimgeour, Dr. Robert C. Smith

1. Original Manuscripts should be submitted to a member of the Editorial Committee, as above. Although legible handwritten submissions will be accepted, authors are encouraged to submit material that is type-written, double spaced, on one of the page. Articles can be submitted in computer format on 3.5" floppy disks or CD-ROMs. The Journal is produced on a PC platform utilizing PageMaker 7.0 and Photoshop 7.0. Material formatted in any of the commonly-used word-processing programs, such as Microsoft Word or Wordperfect can be accommodated. Material may also be submitted by e-mail.

2. Clear photographs or high-resolution scans are much preferred, but clear photocopies are acceptable for illustrations - publication is conditional upon the quality of the reproduction. The maximum size for illustrations is 5 & 3/4" x 7"; reduction from an original gives better quality than reduction from a full-sized photocopy. Important: When scanning material please scan at 100% (same size), grayscale, and 300 dpi. Really large material may be scanned at 66%. Contact the editor for further details. The Society and its officers can accept no responsibility for original philatelic material (e.g. covers).

3. Bibliography and footnotes. If submission includes footnotes, a bibliography, or credits for photographs and other illustrations, authors are encouraged to provide full citations. Helpful guidelines on required data are presented in Thomas Hillman's article, Citations: Getting it Right for Publication, PHSC Journal #73 (1993), pp.14-16. The forms currently used for references in the Journal are:

[1] Author's name, Book Title (Place of Publication, year), pages

[2] Author's name, "Article Title," Journal Title, issue number (year), pages (both first and last page numbers of the article must be cited).

4. Multiple submission (i.e. the submission of the same material to more than one widely circulated journal for publication) is strongly discouraged. When material is sent to more than one journal, the editor of the PHSC Journal should be so informed.

5. Copyright Material. Whenever an author wishes to use material that is protected by copyright (e.g. an illustration from a published work), the author must secure written permission from the holder of the copy-right, submit this letter to the Journal, and provide a full citation for the original work.